The PKB record is the best place to capture a patient's consent for a procedure. Digital informed consent relies on tools that are customisable, secure, auditable, and accessible. Both PKB Care Plans and Advanced Questionnaires offer capabilities to support the digital informed consent process.

Why

• Accessible to all – Patients, carers, and professionals can easily view consent documentation, including consent recorded by a professional.

• Rich content – Forms can include text, videos, and links, ensuring patients and carers fully understand the procedure.

• Collaborative decision-making – Patients can contribute relevant details, such as their fitness for a procedure, alongside professional assessments.

• Flexible consent capture – with either PKB care plans or Advanced Questionnaires, manually or automated sending.

What

• PKB care plans and advanced questionnaires can be used to capture consent.

• A centralised, accessible record of consent for patients, carers, and professionals.

• Rich multimedia content, including text, videos, and links, to support patient understanding.

• A collaborative approach where patients can contribute relevant health information.

• Flexible consent capture allows professionals to document verbal consent or guide patients through the process.

• Ability to capture e-consent signatures.

PKB can handle consent because

• Each user is authenticated when adding data, ensuring secure access and accurate records.

• All data is securely stored, documenting who entered what and when.

• Every version of a care plan is saved, clearly distinguishing data entered by professionals and patients within the consent form.

How with PKB Care Plans

Digital consent can be recorded and signed by both the patient and the professional in a PKB care plan. Watch this short video and view the screenshots below.

The professional

Logs into their PKB account, searches for the patient, clicks Create Plan, chooses the consent form template, and adds the care plan to the patient's record.

Open

The professionals reads the consent plan.

Open

Any section editable by a team professional is completed.

Open

 

The professional clicks the Save button, and PKB logs the information entered into each field by the professional.

Open

PKB notifies the patient of a new saved care plan and provides a link to the care plan, awaiting the patient's consent.

Open

The Patient

The patient clicks the link in their email to view the care plan and then clicks the Edit Plan button.

Open

The patient reads the care plan and documents their consent.

Open

When patients click the Save button, PKB logs the information entered into each field by the patient.

Open

 

Day of Surgery or Procedure

The professional can review and edit the care plan on the day of the operation/procedure by following the steps above. Log in to their PKB account, search for the patient.

Open

The professional countersigns the patient's consent; in the professional only edits section. Clicks the Save button, and PKB logs what the professional has entered into each field.

Open

How with PKB Questionnaires

Consent can be securely captured using PKB’s Advanced Questionnaire (AQ) feature. Teams can create consent questionnaire templates with signature fields for patients and professionals. The advantages of PKB Advanced Questionnaires include the ability to be sent manually to individual patients, in bulk, and also via integration, which automates the sending and retrieval of consent into hospital systems.

This functionality is especially valuable for teams implementing fully digital e-consent forms with built-in electronic signature capture.

Watch the short video below of a patient completing a consent questionnaire in PKB. Hospitals can send consent questionnaires to both registered and unregistered patients.

Open

How The Patient Completes AQ

• The patient clicks the link in the email notification or Answers questions in the Notifications section of their record.

 

Open

• The patient reads the questions in the content form.

Open

• The patient answers any questions.

Open

• The patient signs the consent form and clicks submit.

• PKB logs what the patient has entered.

Open

How Professional Send AQ

• How professionals send an Advanced Questionnaire (if not automated).

• Professional logins into PKB

• Searches patient

• Clicks send questionnaire

Open

Click the "Send Questionnaire” option in blue.

• The team have the option to turn on edits for patients and professionals.

• Turning on professional edits means that the professional can confirm on the day of surgery.

• Once decided, the professional clicks Send.

Open

Professional Completes AQ

• The Professional logs in to PKB

• Clicks on Messages to find completed AQ or searches for patient and clicks on the patient's Events and Messages section.

• Click View

Open

• The professional reads the consent and checks the patient's consent and signature.

 

Open

• The professional signs their consent and clicks amend " and submit.

• PKB logs what the professional has entered.

Open

 

Day of Surgery or Procedure

The professional reviews and amends the questionnaire on the day of the operation/procedure. This is available to all AQ if the team turn on professional edits.

• The professional logs in to their PKB account, searches for the patient and the completed the questionnaire.

• Clicks View

 

Open

• The professional countersigns the patient's consent.

• Clicks the Save button.

• PKB logs what the professional has entered.

 

Open

Example Consent Templates 

• Oncology consent care plan templates: two informed consent care plans and workflows for cancer patients 

• Colonoscopy consent care plan template: how to provide informed consent to the patient digitally 

• Professional edit only care plan example: showcasing the feature.

Further Information

• Information Governance Wiki: No consent is required for a healthcare provider to store data in PKB.

• Consent for storing patient-entered data is automatically captured during PKB's registration process. You can view the patient experience on the joinpkb.com registration page.

• The Information Governance Wiki: Explains the privacy policy and user agreement.

• Consent for sharing data is handled through the sharing settings in PKB.